Dane County  
Minutes - Final Unless Amended by  
Committee  
Community Development Block Grant (CDBG) Commission  
Consider:  
Who benefits? Who is burdened?  
Who does not have a voice at the table?  
How can policymakers mitigate unintended consequences?  
Monday, April 15, 2024  
5:00 PM  
See below for additional instructions on how to attend  
the meeting and provide public testimony.  
A. Call To Order & Roll Call  
Meeting was called to order at 5:02pm with a quorum present.  
Staff Present: Joanna Cervantes, Cindy Grady, Michelle Bozeman, Caleb Odorfer  
8 -  
Present  
RON JOHNSON, GODWIN AMEGASHIE, JEREMIAH DEGOLLON, TAYLOR  
BROWN, Supervisor DAVE RIPP, Supervisor MAUREEN McCARVILLE,  
KATHERINE KAMP, and MARTIN LACKEY  
1 - TERESITA TORRENCE  
Excused  
B. Consideration of Minutes  
03-19-2024 CDBG COMMISSION MINUTES  
2024  
MIN-005  
Attachments: 03-19-2024 CDBG Commission Minutes  
Motion was made by Supervisor Ripp and seconded by Johnson to approve the  
3-19-2024 meeting minutes. No discussion and no opposition. Motion passed  
unanimously.  
C. Presentations  
1. Recognition of Supervisor David Ripp  
Chair Brown recognized Supervisor David Ripp for his years of service on the CDBG  
Commission. The Commission members thanked Supervisor Ripp and wished him well  
in his retirement.  
D. Action Items  
1. 2025 CDBG/HOME RFP Scoring Criteria - Revised  
Cindy Grady gave an overview of the additional changes made to the CDBG/HOME RFP  
Scoring Criteria. Specifically, Language Access Plan (including access, interpretation,  
and translation) was added as a section to the evaluation criteria, and target population  
by block groups was removed. Scoring rubrics were added to each section to make the  
evaluation of the applications easier for the reviewers. Scoring criteria will be listed in the  
RFPs and made available to the applicants.  
Discussion occurred on the Past Performance section of the scoring criteria, specifically  
adding in the percentage of returned funds to determine the point value for that section.  
This resolution was approved  
DANE COUNTY 2025 EVALUATION CRITERIA (DRAFT)  
2024  
ACT-004  
Attachments:  
Dane County 2025 Evaluation Criteria DRAFT 04.15.2024 with  
Tracked Changes - Final  
Cindy Grady gave an overview of the additional changes made to the CDBG/HOME RFP  
Scoring Criteria. Specifically, Language Access Plan (including access, interpretation,  
and translation) was added as a section to the evaluation criteria, and target population  
by block groups was removed. Scoring rubrics were added to each section to make the  
evaluation of the applications easier for the reviewers. Scoring criteria will be listed in the  
RFPs and made available to the applicants.  
Discussion occurred on the Past Performance section of the scoring criteria, specifically  
adding in the percentage of returned funds to determine the point value for that section.  
Motion was made by Supervisor McCarville and seconded by Supervisor Ripp  
to approve the CDBG/HOME Scoring Criteria with the edits to Past  
Performance section, which includes adding “Agency has not returned funds  
in excess of 1% of awarded funds..” to the 3-point score value; and “Agency  
has not returned funds in excess of 10% of awarded funds but has  
unexpended funds from 2 years or more” to the 1-2 point score value. No  
opposition. Motion passed unanimously by voice vote.  
2. 2025 HOME-ARP Scoring Criteria  
DANE COUNTY HOME-ARP EVALUATION CRITERIA (DRAFT)  
2024  
ACT-005  
Attachments: Dane County HOME-ARP Evaluation Criteria DRAFT 04.15.2024  
Joanna Cervantes discussed the HOME-ARP scoring criteria, and indicated that it was  
drafted as a combination of the CDBG/HOME scoring criteria, Dane County Affordable  
Housing Development Fund scoring criteria, and other HOME-ARP scoring criteria from  
government entities across the State of Wisconsin, due to the additional sections and  
federal citations that specifically meet the objectives of HOME-ARP. The HOME-ARP  
funds are separate than the CDBG/HOME funds and applications will be evaluated  
separately if agencies apply for both sources of funding.  
Motion made by Johnson and seconded by Kamp to approve the HOME-ARP  
scoring criteria. No opposition. Motion passed unanimously by voice vote.  
E. Reports to Committee  
1. 2025 RFP Update  
a. Workshops  
Cindy Grady gave an update on the 2025 CDBG/HOME & HOME-ARP RFP process.  
The CDBG/HOME team recently held three workshops on the program funds available:  
two workshops were held for CDBG/HOME funding (one workshop in person and one  
virtually), and one virtual workshop for the HOME-ARP program funding. Overall, there  
were approximately 48 people registered for CDBG/HOME workshop and 8 for  
HOME-ARP. The meeting recordings and presentation slides are on the CDBG website.  
In addition, the vendor conferences for the RFPs are scheduled for April 25th  
(CDBG/HOME) and May 3rd (HOME-ARP). These will be held virtually, and registration  
links are on the CDBG website.  
b. Timeline  
Cindy Grady announced the RFP timeline (all dates are subject to change). RFPs will be  
released on April 17th, with a submission date of May 31, 2024, in OpenGov. The  
timeline for reviewing and scoring the applications will be the week of/following July 10,  
2024. All dates and timelines are listed in the RFPs. Funding recommendations by the  
Application Review Team will be presented to the CDBG Commission in  
September/October 2024, with County Board approval by December, and contract  
negotiations/completion will occur January – March, 2025.  
2. Consolidated Plan Update  
a. Survey  
Cindy Grady gave an update on the status of the Consolidated Plan process, and said  
that the first phase of developing the survey is almost completed. The survey is being  
done in partnership with the City of Madison; and we are hoping for a launch date of May  
1st. The survey is being translated into Spanish and Hmong.  
b. Outreach  
Dane County CDBG team and City of Madison will do extensive outreach to community  
members, partner agencies and municipalities, and will engage in presentations and  
media opportunities when possible. The CDBG Commission can also do outreach and  
share with their networks in order to increase the number of respondents.  
E. Future Meeting Items and Dates  
The next CDBG Commission meeting will be held on May 7, 2024, at 5:00pm at a  
location to be determined.  
F. Public Comment on Items not on the Agenda  
There were no meeting registrants and no public comments.  
G. Adjourn  
Motion was made by Johnson and seconded by Amegashie to adjourn the  
meeting at 5:33pm. Motion passed by voice vote