Dane County

Minutes - Final Unless Amended by

Committee

Executive Committee

Consider:

Who benefits? Who is burdened?

Who does not have a voice at the table?

How can policymakers mitigate unintended consequences?

This meeting is being conducted on land now known and recognized as Dane County, Wisconsin. We

acknowledge that this land is at the same time the ancestral, traditional, & contemporary land of the

Ho-Chunk, Sauk & Kickapoo nations.

Thursday, January 16, 2025

5:30 PM

This is a hybrid meeting: Attend in person at City-County

Building, Room 354, 210 Martin Luther King, Jr. Blvd;

Attend virtually via Zoom.

Interpreters must be requested in advance; please see the bottom of the agenda for more information.

Los intérpretes deben solicitarse con anticipación; consulte el final de la agenda para obtener más

información.

Yuav tsuam tau thov txog cov neeg txhais lus hau ntej; thov saib hauv qab kawg ntawm qhov txheej

txheem rau cov ntaub ntawv ntxiv.

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The January 16, 2025 Executive Committee meeting will be a hybrid meeting. Members of the public can

attend either in person or virtually via Zoom.

The public can attend in person at room 354, City-County Building, 210 Martin Luther King, Jr., Blvd,

Madison, WI.

The public can access the meeting virtually with the Zoom application or by telephone.

To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and

access information will be emailed to you):

https://zoom.us/webinar/register/WN_486j2ywJS5u74kfpqH6N4w

This link will be active until the end of the meeting.

To join the meeting by phone, dial-in using one of the following toll-free phone numbers:

1-833-548-0276

1-833-548-0282

When prompted, enter the following Webinar ID: 956 4448 2447

PROCESS TO PROVIDE PUBLIC COMMENT:

IN PERSON: Any members of the public wishing to register to speak on/support/oppose an agenda item

can register in person at the meeting using paper registration forms. IT IS HIGHLY ENCOURAGED TO

In person registrations to provide public comment will be accepted throughout the meeting.

VIRTUAL: Any members of the public wishing to register to speak on/support/oppose an agenda item

MUST REGISTER USING THE LINK ABOVE (even if you plan to attend using your phone). Virtual

registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the

meeting.

In order to testify (provide public comment) virtually, you must be in attendance at the meeting via Zoom

or phone, you will then either be unmuted or promoted to a panelist and provided time to speak to the

body.

If you want to submit written comments or other materials for this meeting, please email them to:

MacKinnon.Lisa@danecounty.gov. Staff will forward the email and materials to members of the

committee.

A. Call To Order

The meeting was called to order at 5:33 p.m. Also present, Wes Sparkman, Carrie

Springer, Cecely Castillo, Lauren Kuhl, Lisa MacKinnon. There were no public

registrations to speak or take a position on items on the agenda.

5 -

Present:

PATRICK MILES, SARAH SMITH, MICHAEL ENGELBERGER, DON POSTLER

and CHAD KEMP

2 - ANTHONY GRAY and KIERSTIN HUELSEMANN

Excused:

B. Consideration of Minutes

MINUTES OF THE 12-19-24 EXECUTIVE COMMITTEE MEETING

2024

MIN-375

Attachments: 2024 MIN-375

A motion was made by ENGELBERGER that the minutes be approved. The motion

carried by a voice vote.

C. Fund Transfers

NONE

D. Referrals (Resolutions & Ordinance Amendments)

NONE

E. Items Requiring Committee Action

DISCUSSION AND POSSIBLE ACTION ON CHAIR RECOMMENDATIONS FOR

BUDGET PROCESS IMPROVEMENT

BUDGET PROCESS IMPROVEMENTS--CHAIR MILES

RECOMMENDATIONS

2024

ACT-311

Attachments: 2024 ACT-311

The committee discussed the proposed budget process improvements presented by

Chair Miles per the attached document. The proposals were made based on feedback

from County Board supervisors

via discussions with the chair and responses to a survey on the topic.

Of the two options in the document under the heading "Optimize Public Engagement,"

which proposes changes to the format of the department presentations/public testimony,

the committee discussed the merits of both and then decided unanimously to select

Option 1:

• Option 1: Hold all departmental presentations scheduled on a given agenda first,

followed by public testimony. (Continue the practice of holding a public hearing on

multiple days over which the number of departments are split.) [NOTE: This is the

process that was used for the 2025 budget.]

All other items in the proposed attached document were approved by the committee as

written. Committee members indicated they believe these changes are responsive to

both County Bd supervisor input and members of the public, and will make the process

more efficient for the general public, as well as for the board and departments.

The committee members had a question regarding the implementation of these

modifications to the budget process, i.e., will there need to be a resolution or ordinance

change? Chair MIles indicated that other than the proposed two changes to the Chapter 7

provision in the document (which will require a 2/3 vote of the board to do a rule change,

except at the County Board's organizational meeting in April of even-numbered years

when rule changes require a simple majority), the remaining changes would be

implemented as process improvements by the Board Office.

Chair Miles will converse with Corporation Counsel regarding updates to Ch. 7 and issue

a memo to all board members regarding the approved budget process changes for the

2026 budget.

A motion was made by ENGELBERGER that the Action Item be approved as

amended by the committee. The motion carried by a voice vote.

See action notes for amendments to document.

F. Presentations

NONE

G. Reports to Committee

QUARTERLY REPORT BY THE TAMARA D. GRIGSBY OFFICE FOR EQUITY AND

INCLUSION

Wesley Sparkman, Director of the Tamara D. Grigsby Office for Equity and Inclusion

(OEI), provided an update to the committee on the 2025 activities and priorities of the

OEI (PIE grants, member of the United Way's Workforce Delegation working on future

Dane Co. recruitment and retention, community and employee outreach,etc.) and

mentioned the upcoming MLK, JR. Day events in the city and county.

H. Future Meeting Items and Dates

At the February 6th meeting, the County Board's UniverCity Alliance intern will present

their findings on Phase 2 of the Pay for Success /social impact bond model intern

project.

I. Public Comment on Items not on the Agenda

NONE

J. Such Other Business as Allowed by Law

NONE

K. Adjourn

The meeting adjourned at 6:20 p.m.

A motion was made by ENGELBERGER that the be adjourned. The motion

carried by a voice vote.

Note: If you need an interpreter, translator, materials in alternate formats or other accommodations to

access this service, activity or program, please call the phone number below—preferably at least three

business days but no fewer than 24 hours prior to the meeting.

Nota: Si necesita un intérprete, un traductor o materiales en formatos alternativos o cualquier otra

adaptación para tener acceso a este servicio, actividad o programa, llame al número de teléfono que

puede encontrar a continuación — de preferencia con al menos 3 días de anticipación y como mínimo

24 horas antes del evento en cuestión.

Sau tseg: Yog koj xav tau ib tug neeg txhais lus, txhais ua ntaub ntawv, cov ntaub ntawv uas nyob rau

lwm yam kev lawm los sis lwm yam kev pab nkag rau qhov kev pab no, kev ua si los sis kev pab cuam,

thov hu tus xov tooj rau hauv qab no—xav kom hu li peb hnub ua ntej tuaj tab sis tsis pub tsawg tshaj

24 xuab moos ua ntej rau lub rooj sib tham no.

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County Board Office (608) 266-5758 TTY RELAY 711