Dane County  
Minutes - Final Unless Amended by  
Committee  
Area Agency on Aging - Nutrition / Wellness Committee  
Consider:  
Who benefits? Who is burdened?  
Who does not have a voice at the table?  
How can policymakers mitigate unintended consequences?  
Wednesday, April 19, 2023  
11:30 AM  
This is a Hybrid Meeting: Attend in person at 2865 N  
Sherman Ave, Conference Room 109; Attend virtually  
via Zoom.  
The Wednesday April 19, 2023 AAA Nutrition/Wellness Committee meeting will be a hybrid meeting.  
Members of the public can either attend in person or virtually via Zoom.  
The public can attend in person at the ADRC building, 2865 N Sherman Ave Room 109, Madison.  
The public can access the meeting virtually with the Zoom application or by telephone.  
To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and  
access information will be emailed to you):  
https://zoom.us/webinar/register/WN_WmQnb3-3SwWcgostfcw2Tg  
This link will be active until the end of the meeting.  
To join the meeting by phone, dial-in using one of the following three toll-free phone numbers:  
1-833-548-0276  
1-833-548-0282  
1-888-788-0099  
When prompted, enter the following Webinar ID: 941 9651 2716  
PROCESS TO PROVIDE PUBLIC COMMENT:  
IN PERSON: Any members of the public wishing to register to speak on/support/oppose an agenda item  
can register in person at the meeting using paper registration forms. IT IS HIGHLY ENCOURAGED TO  
REGISTER VIA THE ZOOM LINK ABOVE EVEN IF YOU PLAN ON ATTENDING IN PERSON.  
In person registrations to provide public comment will be accepted throughout the meeting.  
VIRTUAL: Any members of the public wishing to register to speak on/support/oppose an agenda item  
MUST REGISTER USING THE LINK ABOVE (even if you plan to attend using your phone).  
Virtual registrations to provide public comment will be accepted until 30 minutes prior to the beginning  
of the meeting.  
In order to testify (provide public comment) virtually, you must be in attendance at the meeting via Zoom  
or phone, you will then either be unmuted or promoted to a panelist and provided time to speak to the  
body.  
If you want to submit a written comment for this meeting, or send handouts for board members, please  
send them to: Matulle.Cindy@countyofdane.com  
Staff and Guests Present: Shannon Gabriel, Jim Krueger, Angie Markhardt, Cindy  
Matulle, Cindy Mosiman, and Claire Purkis.  
A. Call To Order  
AAA Clerk Cindy Matulle called the meeting to order at 11:37 am.  
5 -  
Present  
Absent  
RACHEL BRICKNER, THOM RUX, JORDYN CRANE, CAROLINE WERNER, and  
TRACY CHASE  
3 - BILL CLAUSIUS, LINDA FULLER, and DIANE GOLDENSOPH  
B. Consideration of Minutes  
Minutes from February 1, 2023  
2022  
MIN-590  
Attachments: 2023_0201_AAA Nutrition-Wellness Committee Minutes  
A motion was made by BRICKNER, seconded by WERNER, that the minutes be  
approved. The motion carried by the following vote:  
5 - BRICKNER, RUX, CRANE, WERNER and CHASE  
3 - CLAUSIUS, FULLER and GOLDENSOPH  
Ayes:  
Absent:  
February 1, 2023 Registrations  
2022  
RPT-697  
Attachments: 2023_0201_AAA Nut-Well Registrations  
C. Action Items  
D. Presentations  
None.  
1. Romnes, Warner Park Recreation Center and Messiah Lutheran Meal Site Review  
(Tracy Chase)  
Meal Site Reviews  
2023  
PRES-016  
Attachments: Romnes Madison Senior Center Messiah Review  
Chase discussed her reviews for the meal sites. WERNER asked if transportation  
options were available for older adults who wanted to dine at Romnes but were not  
residents. Romnes is a locked building which at times people go to the Madison Senior  
Center. Plans are discussed when they call for their meal.  
2. Safety & Sanitation Inspections-2022-2023 Annual Reviews Completed  
On-Site Sanitation and Food Safety Review Form  
2023  
PRES-017  
Attachments: Compliance Form 2023_On-Site Food Safety & Sanitation Inspection  
AAA Dietitian and Nutrition Coordinator Shannon Gabriel discussed what she looks for  
during her annual inspections. The past year there were no violations.  
3. Request for Proposal-Nutrition and Home Delivered Melas  
RFP for Nutrition and Home Delivered Meals  
2023  
PRES-018  
Attachments: 1_RFP Nutrition_and_Home-Delivered_Meals  
2_2023_RFP_#_Areas_and_Current_Delivery_Schedule  
3_RFP Attachment_C  
Gabriel discussed the current RFP for Nutrition Program including Home Delivered  
Meals.  
E. Reports to Committee  
1. Dietitian Program Update  
Meal program update: CFS will continue to work with us until we have new caterers in  
place. There’s not a definitive end date. We’ll know more once the bids come in with the  
RFP next Thursday.  
NWDSS –upon given the opportunity to obtain their own caterer to work directly with, they  
have formed a catering agreement with the Piggly Wiggly in Cross Plains to provide their  
congregate and HDMs. Their start date to move from CFS providing catering to Piggly  
Wiggly providing catering is TBD at this time, but looks like it should be within 6-12  
weeks.  
SSM Health – Continues to provide meals to all HDM recipients in the City of Madison  
and Monona. Next week, the last area is transitioning over to Goodman Community  
Center, which is where all the meals will be coming from moving forward.  
Nutrition Counseling: To date this program year, I’ve worked with 27 individuals and  
completed 53 counseling hours. Referrals for counseling are coming from senior  
centers/focal points advertising my services in their newsletter and from my ad in my  
nutrition newsletter that goes out to all senior nutrition meal recipients. Nutrition  
counseling trending topics include: Prediabetes, Diabetes management, weight loss goal  
to obtain a double knee replacement, dementia causing weight gain, cholesterol  
management, unintentional weight loss  
Senior Farmers’ Market Voucher Program  
Last year we had 695 voucher sets to distribute and we were able to send out 619 sets.  
Redemption rate was only 42%. The lowest in the state. This year, we’re hoping that the  
improvements to the program will increase that redemption rate.  
•
•
Voucher set amount went from $25 to $35  
Each adult age 60+ can receive a set of vouchers vs. each household  
Because each adult in the household can now receive their own set, we are receiving  
even more vouchers to distribute this year: 740 sets.  
Anyone that received vouchers last year will be automatically receiving an application this  
year. We’re receiving calls/emails to add people to the mailing list. Cindy and I are  
mailing applications out the week of May 8th. Vouchers get mailed the week of June 1st.  
2. Healthy Aging Program Update  
Stepping On, Mind Over Matter, Stand Up and Move More, Healthy Living with Chronic  
Pain – are the current classes we’re offering this year. The interest for zoom classes has  
stayed really high, so that’s how we’ve been offering MOM and Stand Up. Stepping On  
has moved to in-person only.  
Because of ARPA (COVID relief funds) all Stepping On classes are free of charge this  
year – instead of charging $35 and the other classes request a suggested donation of  
$15.  
3. Chair & Staff Updates  
-Helen Pan, from AAA Board, and Dave Genson, NewBridge Nutrition Program  
Volunteer, have both volunteered to be on the committee. This will go in front of the AAA  
Board to be approved on May 1st.  
GABRIEL shared two new members who would be joining the committee at the June 7  
meeting.  
-Hybrid Format for Meetings Moving Forward  
2023  
RPT-025  
Recent Changes to Hybrid Meeting Protocols, and Open Meetings  
Reminders  
Attachments: Updated processes for hybrid meetings 3-27-23a  
MATULLE highlighted some of the changes from the County Board office on hybrid  
meetings.  
F. Future Meeting Items and Dates  
Next meeting: Wednesday, June 7, 2023 at 11:30 AM via Hybrid.  
Voting of new officers.  
G. Public Comment on Items not on the Agenda  
None.  
H. Such Other Business as Allowed by Law  
None.  
I. Adjournment  
A motion was made by CHASE, seconded by WERNER, that the meeting be  
adjourned at 12:37pm. The motion carried by the following vote:  
6 - BRICKNER, SANDERS, RUX, CRANE, WERNER and CHASE  
3 - CLAUSIUS, FULLER and GOLDENSOPH  
Ayes:  
Absent:  
Minutes respectfully submitted by Cindy Matulle, AAA Clerk.