Dane County

Minutes - Final Unless Amended by

Committee

Personnel & Finance Committee’s Equity, Recruitment, &

Retention Subcommittee

Consider:

Who benefits? Who is burdened?

Who does not have a voice at the table?

How can policymakers mitigate unintended consequences?

Friday, January 27, 2023

12:00 PM

This is a Hybrid Meeting: Attend in person at

City-County Building, Room 354, 210 Martin Luther

King, Jr. Blvd; Attend virtually via Zoom.

Interpreters must be requested in advance; please see the bottom of the agenda for more information.

Los intérpretes deben solicitarse con anticipación; consulte el final de la agenda para obtener más

información.

Yuav tsuam tau thov txog cov neeg txhais lus hau ntej; thov saib hauv qab kawg ntawm qhov txheej

txheem rau cov ntaub ntawv ntxiv.

The January 27, 2023 Personnel Finance Committee’s Equity, Recruitment, Retention Subcommittee

meeting will be a hybrid meeting. Members of the public can either attend in person or virtually via Zoom.

The public can attend in person at the City-County Building in room 354.

The public can access the meeting virtually with the Zoom application or by telephone.

To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and

access information will be emailed to you):

https://zoom.us/webinar/register/WN_dYnqi7OqTmuEST9JzZKr0Q

This link will be active until the end of the meeting.

To join the meeting by phone, dial-in using one of the following three toll-free phone numbers:

1-833-548-0276

1-833-548-0282

1-888-788-0099

When prompted, enter the following Webinar ID: 938 0001 7010

PROCESS TO PROVIDE PUBLIC COMMENT:

IN PERSON: Any members of the public wishing to register to speak on/support/oppose an agenda item

can register in person at the meeting using paper registration forms. IT IS HIGHLY ENCOURAGED TO

In person registrations to provide public comment will be accepted throughout the meeting.

VIRTUAL: Any members of the public wishing to register to speak on/support/oppose an agenda item

MUST REGISTER USING THE LINK ABOVE (even if you plan to attend using your phone). Virtual

registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the

meeting.

In order to testify (provide public comment) virtually, you must be in attendance at the meeting via Zoom

or phone, you will then either be unmuted or promoted to a panelist and provided time to speak to the

body.

If you want to submit a written comment for this meeting, or send handouts for board members, please

send them to: mackinnon@countyofdane.com.

A. Call To Order

The meeting was called to order at 12:00 PM by Sup. Kigeya. The following members of

the subcommittee attended the meeting remotely: Weber, Maier, Hubbard-Moyer, and

Barak. Also present: Dan Lowndes, Karin Peterson-Thurlow, Lisa MacKinnon, Greg

Brockmeyer (remotely), Colleen Clark-Bernhardt (remotely).

10 - JOANNE WEBER, SHANNON MAIER, MIKE BARE, CHUCK ERICKSON, APRIL

KIGEYA, ERIK ANDERSON, DEREK WALLACE, SHARRON

Present:

HUBBARD-MOYER, ARIEL BARAK and ANN MCNEARY

1 - NANI GEBRECHRISTOS

Excused:

Absent:

1 - CARL WILLIAMS JR

B. Election of Officers

A motion was made by WALLACE, seconded by ANDERSON, that the nomination

of Supervisor Kigeya as the Chair of the subcommittee be approved. The motion

carried by a voice vote.

Election of Officers

A motion was made by WALLACE, seconded by ANDERSON, that the nomination

of Sharron Hubbard-Moyer as the Vice Chair of the subcommittee be approved.

The motion carried by a voice vote.

C. Consideration of Minutes

NONE

D. Discussion and Possible Committee Action

Subcommittee Scope and Objectives

Chair Kigeya provided background on the impetus for creation of this subcommittee and

referred the members to the motion setting out the purpose of the subcommittee.

Maier raised the issue of there being two representatives from one employee group

(1871) and staff (Lowndes) raised concern about there being no non-represented

member or any representation from the Sheriff's Deputies' or supervisors' union on the

subcommittee.

Discussion ensued regarding the ability to amend the membership of the subcommittee

to address concerns.

Staff was directed to ask for an opinion from Corporation Counsel on the issue.

E. Presentations

Overview of the 2016 Equity Assessment of Recruitment and Hiring Practices

Colleen Clark-Bernhardt presented a synopsis of the 2016 Assessment of Equity in

Recruitment and Hiring that was completed by the RESJ Core team at the time. She

noted that, with respect to the recommendations made in the assessment, if the

employee groups had an issue with any of the recommendations the issue was noted in

the document next to the recommendation. Also noted a letter from Neil Rainford, which

was read before the Personnel and Finance Committee at the time, in response to the

recommendations.

Subcommittee members asked various questions re: the history of the assessment and

efforts that followed it, such as whether specific recommendations were implemented

and how to determine that. Clark-Bernhardt indicated that the DERR Committee that

formed after the Assessment was a different committee.

https://board.countyofdane.com/documents/pdf/reports/Equity-Assessment-Recruit

ment-and-Hiring.pdf

F. Reports to Committee

Staff Report on Related 2023 La Follette Capstone Student Project

MacKinnon reported on the La Follette Capstone project, which was recently initiated by

the County Board Office and will involve a team of MPA students reviewing and

updating recruitment/retention/promotion data from 2018 through 2022. The students

will issue a report to the Executive Committee in May and this subcommittee will be

invited to that presentation, which should yield useful information for the work of this

subcommittee. MacKinnon indicated that the scope of the project has been set and

agreed to between the University and County Board Office and is not subject to change

at this point.

The subcommittee requested that the data received by the students, as well as the

Capstone project description, be shared with the subcommittee with the potential for

identifying areas not addressed by the Capstone project that the subcommittee could

address as a part of its work. Staff will make the data available in advance of the

meeting.

There were technical difficulties halfway through this report and the meeting had to be

paused for a few minutes to reboot the system. No subcommittee business was

conducted during this time.

G. Future Meeting Items and Dates

1. Schedule Dates for Monthly Noon Meetings of Subcommittee in 2023

The subcommittee members selected the 4th Friday of each month at noon for its 2023

meeting schedule. Staff will check dates against religious holidays and other scheduling

considerations and then send out the 2023 meeting schedule to subcommittee

members.The next meeting will be held on Friday, February 24, at noon.

2. Set Next Meeting Agenda for February Meeting (e.g., meeting topic(s),

speaker(s), subcommittee work plan, etc.)

February meeting agenda items:

- Introduction by each subcommittee member and their interest in this subcommittee's

work

- Presentation by Employee Relations on recruitment process, NeoGov utilization,

recruitment data, where do job postings go, etc.

- Discussion of items in 2016 Equity in Recruitment Assessment identified for further

attention by subcommittee members

Future agenda item ideas:

- Look at what other states, counties, private sector are doing with workforce equity

H. Public Comment on Items not on the Agenda

NONE

I. Such Other Business as Allowed by Law

NONE

J. Adjourn

The meeting adjourned at 1:15 PM.

A motion was made by BARE, seconded by MCNEARY, that the meeting be

adjourned. The motion carried by a voice vote.

NOTE: If you need an interpreter, translator, materials in alternate formats or other accommodations

to access this service, activity or program, please call the phone number below at least three business

days prior to the meeting.

NOTA: Si necesita un intérprete, un traductor, materiales en formatos alternativos u otros arreglos

para acceder a este servicio, actividad o programa, comuníquese al número de teléfono que figura a

continuación tres días hábiles como mínimo antes de la reunión.

LUS CIM: Yog hais tias koj xav tau ib tug neeg txhais lus, ib tug neeg txhais ntawv, cov ntawv ua lwm

hom ntawv los sis lwm cov kev pab kom siv tau cov kev pab, cov kev ua ub no (activity) los sis qhov

kev pab cuam, thov hu rau tus xov tooj hauv qab yam tsawg peb hnub ua hauj lwm ua ntej yuav tuaj

sib tham.

County Board Office (608) 266-5758 TTY RELAY 711