Dane County

Minutes - Final Unless Amended by

Committee

Personnel & Finance Committee’s Equity, Recruitment, &

Retention Subcommittee

Consider:

Who benefits? Who is burdened?

Who does not have a voice at the table?

How can policymakers mitigate unintended consequences?

Friday, September 22, 2023

12:00 PM

This is a Hybrid Meeting: Attend in person at City-County

Building, Room 354, 210 Martin Luther King, Jr. Blvd;

Attend virtually via Zoom.

Interpreters must be requested in advance; please see the bottom of the agenda for more information.

Los intérpretes deben solicitarse con anticipación; consulte el final de la agenda para obtener más

información.

Yuav tsuam tau thov txog cov neeg txhais lus hau ntej; thov saib hauv qab kawg ntawm qhov txheej

txheem rau cov ntaub ntawv ntxiv.

The September 22, 2023 Personnel & Finance Committee’s Equity, Recruitment, Retention Subcommittee

meeting will be a hybrid meeting. Members of the public can either attend in person or virtually via

Zoom.

The public can attend in person at City-County Building, Room 354, 210 Martin Luther King, Jr. Blvd.

The public can access the meeting virtually with the Zoom application or by telephone.

To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and

access information will be emailed to you):

https://zoom.us/webinar/register/WN_bqO_j3yBT9-o_hLPrkJeCA

This link will be active until the end of the meeting.

To join the meeting by phone, dial-in using one of the following three toll-free phone numbers:

1-833-548-0276

1-833-548-0282

1-888-788-0099

When prompted, enter the following Webinar ID: 987 5498 0719

PROCESS TO PROVIDE PUBLIC COMMENT:

IN PERSON: Any members of the public wishing to register to speak on/support/oppose an agenda item

can register in person at the meeting using paper registration forms. IT IS HIGHLY ENCOURAGED TO

In person registrations to provide public comment will be accepted throughout the meeting.

VIRTUAL: Any members of the public wishing to register to speak on/support/oppose an agenda item

MUST REGISTER USING THE LINK ABOVE (even if you plan to attend using your phone). Virtual

registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the

meeting.

In order to testify (provide public comment) virtually, you must be in attendance at the meeting via Zoom

or phone, you will then either be unmuted or promoted to a panelist and provided time to speak to the

body.

If you want to submit a written comment for this meeting, or send handouts for board members, please

send them to: MacKinnon@countyofdane.com.

A. Call To Order

The meeting was called to order at 12:04 p.m. Wallace served as chair. Also present:

Dan Lowndes, Lisa MacKinnon, Colleen Clark-Bernhardt.

There were no public registrations to comment or speak.

7 -

Present:

JOANNE WEBER, SHANNON MAIER, ERIK ANDERSON, DEREK WALLACE,

SHARRON HUBBARD-MOYER, ARIEL BARAK and NANI GEBRECHRISTOS

3 - APRIL KIGEYA, JUSTIN FAY and JENNIFER SZE

Excused:

B. Consideration of Minutes

2023

MIN-274

MINUTES OF THE 8-18-23 PERSONNEL AND FINANCE ERR

SUBCOMMITTEE MEETING

Attachments: 2023 MIN-274

REGISTRATION REPORT_8-18-23_P & F ERR SUBCOMMITTEE

This resolution was approved

C. Fund Transfers

NONE

D. Referrals (Resolutions & Ordinance Amendments)

NONE

E. Items Requiring Committee Action

1. Discussion and Possible Action: Prioritizing and Selection of Proposed

Subcommittee Recommendations Regarding Equity in Recruitment and Retention

The subcommittee members discussed the updated draft proposed recommendations

list. Chair Wallace proposed focusing first on the budget-relevant recommendations so

that Chair Kigeya can bring those to the P and F Committee in time for budget

consideration. Discussion focused on 4 proposals, the fourth--to eliminate and replace a

position in Highway Dept--being added at this meeting. The subcommittee discussed and

further edited a few of the listed budget proposals and then voted on each item. The first

three items were agreed upon unanimously by the 7 subcommittee members present.

Dane County Risk Manager Dan Lowndes spoke to the subcommittee prior to its vote

regarding the fourth proposed budget-relevant proposal to eliminate a Highway Dept.

position and replace it with another position in the same class (F-14). He urged the

subcommittee to reconsider including this 4th recommendation based on the fact that

the rationale for including it was based on uninvestigated allegations.

The fourth item proposed was not unanimously approved, but stayed on the final list

based on a 4-3 roll call vote.

The subcommittee moved to finalize the list of four budget recommendations as edited

and to authorize Chair Kigeya to take the budget recommendations to the Personnel and

Finance Committee.

See attached Action Item for final budget-related recommendations with the votes on

each item.

The subcommittee also participated in a virtual instant voting process to prioritize the

remaining draft proposed recommendations in the General Equity and Recruitment

sections (the subcommittee members were asked to vote "yes, include as priority" on

only 3 items per section). The subcommittee then directed staff to update the draft list of

proposed recommendations based on the voting and discussion, and including the

subcommittee's previous (August 18 meeting) priority selections in the Retention section,

and to include the updated top priorities for each section in the draft report to finalize at

the next meeting.

2023

ACT-180

BUDGET-RELATED PROPOSED RECOMMENDATIONS FROM PF

ERR SUBCOMM--9-22-23--FINAL WITH VOTES

Attachments: 2023 ACT-180

A motion was made by ANDERSON, seconded by BARAK, that the

subcommittee approve the final list of just the four budget recommendations

as edited (finalized as 2023 ACT 180) and to authorize Chair Kigeya to take

the final budget recommendations to the Personnel and Finance Committee

for budget consideration. The motion carried 6-1, with Maier voting no based

on the inclusion of the fourth recommendation.The motion carried by a voice

vote.

2. Review for approval of draft report template

The subcommittee ran out of time to address this agenda item. It indicated that this

would be an agenda item for review and finalizing at the October meeting.

Staff will update this draft report, including the prioritized recommendations, and send to

subcommittee members in advance of the October meeting for review to be prepared for

discussion and action at the October meeting.

F. Presentations

NONE

G. Reports to Committee

Staff update on the status of the Dane County Government Workplace Climate

Assessment

Staff gave a brief update on the progress of the assessment. The consultants are still

analyzing the very robust survey/virtual workshop results. There was good response by

employees and a lot of extensive open-ended responses.

Staff indicated that a project midpoint summary presentation of preliminary findings will

be delivered by Keen Independent Research to the Executive Committee at its meeting

on October 12 at 5:00 pm. All members of this subcommittee are invited to attend the

hybrid meeting.

H. Future Meeting Items and Dates

The next meeting of the subcommittee will occur at noon on Friday, October 20th.

Chair Kigeya asked that the meeting be moved up from Oct 27th and present

subcommittee members indicated that they could attend on October 20th.

I. Public Comment on Items not on the Agenda

NONE

J. Such Other Business as Allowed by Law

NONE

K. Adjourn

A motion was made by BARAK, seconded by ANDERSON, that the meeting be

adjourned. The motion carried by a voice vote.

The meeting adjourned at 1:58 p.m.

NOTE: If you need an interpreter, translator, materials in alternate formats or other accommodations

to access this service, activity or program, please call the phone number below at least three business

days prior to the meeting.

NOTA: Si necesita un intérprete, un traductor, materiales en formatos alternativos u otros arreglos

para acceder a este servicio, actividad o programa, comuníquese al número de teléfono que figura a

continuación tres días hábiles como mínimo antes de la reunión.

LUS CIM: Yog hais tias koj xav tau ib tug neeg txhais lus, ib tug neeg txhais ntawv, cov ntawv ua lwm

hom ntawv los sis lwm cov kev pab kom siv tau cov kev pab, cov kev ua ub no (activity) los sis qhov

kev pab cuam, thov hu rau tus xov tooj hauv qab yam tsawg peb hnub ua hauj lwm ua ntej yuav tuaj sib

tham.

County Board Office (608) 266-5758 TTY RELAY 711