Dane County  
Minutes - Final Unless Amended by  
Committee  
Area Agency on Aging Board  
Consider:  
Who benefits? Who is burdened?  
Who does not have a voice at the table?  
How can policymakers mitigate unintended consequences?  
Monday, October 4, 2021  
3:45 PM  
via Zoom  
The Monday October 4, 2021 AAA Board meeting is being held virtually. The public can access the  
meeting with the Zoom application or by telephone.  
To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and  
access information will be emailed to you):  
https://us02web.zoom.us/webinar/register/WN_DFiwE4UhR-2K72TfTHR4iA  
This link will be active until the end of the meeting.  
To join the meeting by phone, dial-in using one of the following three phone numbers:  
1-833-548-0276  
1-833-548-0282  
1-888-788-0099  
When prompted, enter the following Webinar ID: 858 0817 0705  
If you want to submit a written comment for this meeting, or send handouts for committee members,  
please send them to MATULLE.CINDY@COUNTYOFDANE.COM. In the subject line please state: Written  
Comment for this meeting or Handouts for this meeting. Please include the name of the meeting and  
date.  
PROCESS TO PROVIDE PUBLIC COMMENT: ANY MEMBERS OF THE PUBLIC WISHING TO REGISTER TO  
SPEAK ON/SUPPORT/OPPOSE AN AGENDA ITEM MUST REGISTER USING THE LINK ABOVE (even if you  
plan to attend using your phone).  
Registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the  
meeting.  
Staff & Guests Present: Cheryl Batterman, Todd Campbell, Laura Langer, Cindy Matulle,  
Carrie Springer, and Angela Velasquez.  
A. Call To Order  
Chair RATCLIFF called the meeting to order at 3:46 pm.  
Board members gave a brief introduction for the three new members: Dr. Diane  
Farsetta, Gail Rutkowski, and Thom Rux.  
8 -  
Present  
Absent  
DONALD ASHBAUGH, SRIDEVI MOHAN, Supervisor MELISSA RATCLIFF,  
Supervisor RICHELLE ANDRAE, Supervisor KATE MCGINNITY, DIANE  
FARSETTA, Supervisor GAIL RUTKOWSKI, and THOM RUX  
3 - BILL CLAUSIUS, TED BUNCK, and Supervisor LARRY PALM  
B. Consideration of Minutes  
Motions made by ANDRAE for both minutes, seconded by MCGINNITY, to approve  
the minutes. The motion carried by the following vote:  
8 -  
Ayes:  
Ayes:  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, Farsetta, RUTKOWSKI  
and RUX  
8 -  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, Farsetta, RUTKOWSKI  
and RUX  
6 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD, KRETSCHMAN and PALM  
Absent:  
Absent:  
6 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD, KRETSCHMAN and PALM  
Minutes from August 2, 2021  
2021  
MIN-322  
Attachments: 2021_0802_AAA Board Minutes  
Minutes from September 13, 2021  
2021  
MIN-323  
Attachments: 2021_0913_AAA Board Minutes  
C. Action Items  
9 -  
Present  
DONALD ASHBAUGH, SRIDEVI MOHAN, Supervisor MELISSA RATCLIFF,  
Supervisor RICHELLE ANDRAE, Supervisor KATE MCGINNITY, Supervisor LARRY  
PALM, DIANE FARSETTA, Supervisor GAIL RUTKOWSKI, and THOM RUX  
2 - BILL CLAUSIUS, and TED BUNCK  
Absent  
1. 2022 Meeting Schedule  
AAA Manager Cheryl Batterman inquired if Board members supported continuing the  
current AAA Board meeting schedule (first Monday/month of the month at 3:45pm) or if a  
change was needed.  
A motion was made by ASHBAUGH, seconded by ANDRAE, to approve the  
current meeting date and time for AAA Board meetings. The motion carried  
by the following vote:  
9 -  
Ayes:  
Ayes:  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, PALM, Farsetta,  
RUTKOWSKI and RUX  
9 -  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, PALM, Farsetta,  
RUTKOWSKI and RUX  
5 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD and KRETSCHMAN  
Absent:  
Absent:  
5 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD and KRETSCHMAN  
2. AAA Committee Appointments  
Batterman reported new Board members Gail Rutkowski requested appointment to the  
AAA Legislative/Advocacy Committee and Diane Farsetta to the AAA Access  
Committee. Thom Rux was appointed to the AAA Nutrition/Wellness Committee last  
month. This still leaves an opening on the Nutrition/Wellness Committee for a community  
member to fill.  
A motion was made by RUTKOWSKI, seconded by MCGINNITY, to approve  
the appointment of two new AAA Board members to the standing AAA  
Committees as presented. The motion carried by the following vote:  
9 -  
Ayes:  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, PALM, Farsetta,  
RUTKOWSKI and RUX  
5 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD and KRETSCHMAN  
Absent:  
3. AAA Legislative/Advocacy Committee Recommendation  
Batterman reported all three Area Agencies on Aging (AAA), GWAAR, Dane, and  
Milwaukee Counties, recently received confirmation the anticipated and budgeted 2020  
Title III-C1 carryover funds had lapsed back into the State’s General Fund on 6/30/21.  
Representatives from all three AAA’s met with Office on Aging staff on 9/20/21 to  
discuss this shortfall—how it happened, what could be done about it, and how could we  
ensure this doesn’t happen again. Initial estimates of lapsed revenue included $178,000  
(Dane County), $750,000 (Milwaukee County), and $2.5 million (GWAAR). All three AAA’s  
followed the policy direction and language from the State to spend new federal funding  
first as State GPR matching funds would carryover and be available to cover the cost of  
meals through the end of 2021. Batterman and Velasquez met with AAA Board Chair  
Melissa Ratcliff and AAA Legislative/Advocacy Committee Chair Esther Olson on 9/22/21  
to alert them of the situation. Fortunately due to an oversight by the State, a federal  
COVID payment (CCA-2 funds) of $198,000 had been received earlier this year but had  
not yet been spent as the State had not made the required annotations in the claiming  
system. In absence of a response or resolution from the State, GWWAR made the  
difficult decision to notify their 70 counties and 11 tribes on 9/27/21 and instructed them  
to immediately hold off spending their 2020 carryover funds.  
Board members discussed who besides the State Office on Aging should receive a copy  
of the letter. A recommended timeframe for the State to respond back was one week.  
A motion was made by MCGINNITY, seconded by MOHAN, to approve the  
draft letter requesting a response from the Office on Aging acknowledging  
the severity of the situation, addressing how this will be corrected going  
forward, and requesting funding to replace Dane County’s lapsed meal  
funding. The motion carried by the following vote:  
9 -  
Ayes:  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, PALM, Farsetta,  
RUTKOWSKI and RUX  
5 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD and KRETSCHMAN  
Absent:  
Leg-Adv Committee Recommendation-Office of Aging  
2021  
ACT-233  
Attachments:  
Leg-Adv Committee Recommendation 100421 DHS Office on Aging  
Letter  
4. AAA Client-Centered Case Management Standards  
Batterman reviewed the updated Case Management Standards which reflects culturally  
and linguistically appropriate case management services. The AAA Access Committee  
approved this document on 7/6/21.  
A motion was made by MCGINNITY, seconded by Farsetta, to approve the  
updated Case Management Standards. The motion carried by the following  
vote:  
9 -  
Ayes:  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, PALM, Farsetta,  
RUTKOWSKI and RUX  
5 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD and KRETSCHMAN  
Absent:  
AAA Client-Centered Case Management Standards  
2021  
ACT-230  
Attachments: AAA CM Standards Working Standards  
Access Committee Recommendation-CM Standards  
2021  
ACT-234  
Attachments: Access Committee Recommendation 100421 CM Standards  
D. Presentations  
1. Legistar  
AAA Clerk III Cindy Matulle provided training for Board members on how to use Legistar  
to look up meeting agendas, minutes, and dates for any Dane County Committee.  
Members were shown how to search for legislation and how to sign up for notification via  
email of selected information posted in Legistar.  
E. Reports to Board  
1. 2022 AAA Budget Priorities  
Batterman reported County Executive Joe Parisi included all four 2022 AAA Budget  
Priorities in his 2022 budget proposal.  
2. State and Federal Report  
Laura Langer of the WI Bureau of Aging reported the first of two ARPA funding  
distributions have been sent to all the counties. The second distribution of funds will be  
October 2022. State is working on their Aging Plans and incorporating goals and ideas  
from all county aging plans.  
3. Board Member Reports  
RATCLIFF summarized the minutes from the committees.  
https://dane.legistar.com/Calendar.aspx  
a.  
AAA Access Committee  
MOHAN presented highlights from the October 4, 2021 meeting.  
9/13/21 Meeting Minutes  
2021  
RPT-478  
Attachments: 2021_0913_AAA Access Committee Minutes  
Next Meeting: Monday October 4, 2021 at 2:00pm via Zoom  
b. AAA Legislative/Advocacy Committee  
7/28/21 Meeting Minutes  
2021  
RPT-479  
Attachments: 2021_0728 AAA Legislative-Advocacy Comm Mtg Minutes DRAFT  
Meeting on 9/29/21 minutes are not yet available.  
Next Meeting: Wednesday October 27, 2021 at 9:00 am via Zoom  
c.  
AAA Nutrition/Wellness Committee  
9/14/21 Meeting Minutes  
2021  
RPT-480  
Attachments: 2021_9014 AAA Nutrition-Wellness Committee Minutes  
Next Meeting: Wednesday November 3, 2021 at 11:30 am via Zoom (Last meeting of  
the year)  
d.  
Dane County Health & Human Needs Committee  
PALM reported housing options for the homeless was discussed.  
9/2/21 Meeting Minutes  
2021  
RPT-481  
Attachments: 9.2.21 HHN Minutes  
Meeting on 9/30/21 minutes are not yet available.  
Next Meeting: Thursday October 14, 2021 at 5:30 pm via Zoom  
e.  
Dane County Specialized Transportation Commission  
9/23/21 Meeting Minutes  
2021  
RPT-482  
Attachments: 2021_923 STC Meeting Minutes  
Next Meetings: Public Hearing, Wednesday October 20, 2021 at 5:30 pm via Zoom on  
s85.21 County Elderly and Disabled Transportation 2022 Application  
Next Commission Meeting: Thursday October 21, 2021 @ 5:15 pm via Zoom  
4. Diversity Work Group  
Batterman reported a staff member from Dane County’s Office of Equity & Inclusion is  
attending the 12/8/21 AAA Legislative/Advocacy Committee meeting to discuss possible  
collaboration opportunities with the work group.  
5. Age Discrimination Update  
Batterman will be sending the videos to the new AAA Board and Committee members.  
Discussion of videos will happen at the AAA Legislative/Advocacy Committee meeting.  
6. 2022-2024 Dane County Aging Plan  
Batterman went over the Aging Plan timeline and shared all of the progress to date. Final  
steps include approval of the draft goals by the AAA Board and a Public Hearing for input  
from the community for the complete draft plan.  
2022-2024 Dane County Aging Plan Timeline  
2021  
RPT-517  
Attachments: 2022-2024 Dane County Aging Plan Timeline 091421  
2022-2024 Dane County Aging Plan Goals  
2021  
RPT-520  
Attachments: 2022-2024 Dane County Aging Plan_Goals Strategies DRAFT  
Public Hearing Notice  
2021  
RPT-521  
Attachments: Public Hearing Notice_Half page  
7. Chair & Staff Reports  
Chair RATCLIFF asked Board members for feedback concerning the new agenda and  
meeting format. Redistricting of County Supervisor’s districts could affect area served. A  
public hearing for community input is 10/14/21.  
Batterman reported this is an extremely busy time as AAA staff are facing pending  
deadlines to complete two large projects: POS contracts (which include final funding  
reports) and end of fiscal year SAMS data collection and reports. Work also continues on  
the Dane County Aging Plan, Case Management Survey, and responding to pandemic  
changes.  
F. Future Meeting Items and Dates  
Next meeting: Monday, 1 November 2021, 3:45pm via Zoom  
G. Public Comment on Items not on the Agenda  
None.  
H. Such Other Business as Allowed by Law  
None.  
I. Adjournment  
A motion was made by MCGINNITY, seconded by ASHBAUGH, that the meeting  
be adjourned at 5:32pm. The motion carried by the following vote:  
9 -  
Ayes:  
ASHBAUGH, MOHAN, RATCLIFF, ANDRAE, MCGINNITY, PALM, Farsetta,  
RUTKOWSKI and RUX  
5 - BARMAN-PAULSON, CLAUSIUS, BUNCK, FLAD and KRETSCHMAN  
Absent:  
Minutes respectfully submitted by Cindy Matulle, AAA Clerk III