Dane County  
Minutes - Final Unless Amended by  
Committee  
Area Agency on Aging - Access Committee  
Consider:  
Who benefits? Who is burdened?  
Who does not have a voice at the table?  
How can policymakers mitigate unintended consequences?  
Monday, October 4, 2021  
2:00 PM  
via Zoom  
The Monday October 4, 2021 AAA Access Committee meeting is being held virtually. The public can  
access the meeting with the Zoom application or by telephone.  
To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and  
access information will be emailed to you):  
https://us02web.zoom.us/webinar/register/WN_Wytaj2jPTA6sLQxrlWIyBQ  
This link will be active until the end of the meeting.  
To join the meeting by phone, dial-in using one of the following three phone numbers:  
1-833-548-0276  
1-833-548-0282  
1-888-788-0099  
When prompted, enter the following Webinar ID: 824 5717 4037  
If you want to submit a written comment for this meeting, or send handouts for committee members,  
please send them to MATULLE.CINDY@COUNTYOFDANE.COM. In the subject line please state: Written  
Comment for this meeting or Handouts for this meeting. Please include the name of the meeting and  
date.  
PROCESS TO PROVIDE PUBLIC COMMENT: ANY MEMBERS OF THE PUBLIC WISHING TO REGISTER TO  
SPEAK ON/SUPPORT/OPPOSE AN AGENDA ITEM MUST REGISTER USING THE LINK ABOVE (even if you  
plan to attend using your phone).  
Registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the  
meeting.  
Staff & Guests Present: Cheryl Batterman, Katie Brietzman, Diane Farsetta, Jim  
Krueger, Louisa Latimer, Cindy Matulle, Joy Schmidt, Angela Velasquez, and Deana  
Wright.  
A. Call To Order  
Vice Chair MOHAN called the meeting to order at 2 pm.  
6 -  
Present  
JENNIFER BROWN, GERRY DERR, JON HOCHKAMMER, CAROL LORENZ,  
SRIDEVI MOHAN, and KATE MCGINNITY  
3 - BARBARA BOUSTEAD, PAMELA FLAD, and DIANNE LEIGH  
Absent  
B. Consideration of Minutes  
Minutes from September 13, 2021  
2021  
MIN-321  
Attachments: 2021_0913_AAA Access Committee Minutes  
A motion was made by LORENZ, seconded by MCGINNITY, that the minutes be  
approved. The motion carried by the following vote:  
6 - BROWN, DERR, HOCHKAMMER, LORENZ, MOHAN and MCGINNITY  
3 - BOUSTEAD, FLAD and LEIGH  
Ayes:  
Absent:  
C. Action Items  
None.  
D. Presentations  
1. Diversity & Inclusion Program Update  
NewBridge Diversity & Inclusion Program Coordinator Deana Wright updated members on  
the multitude of social and educational programs offered to Black and Latinx older adult  
communities—even during the pandemic. At the end of 2020, Epic donated several  
laptops to the program to help keep older adults connected through the internet and  
attend virtual events. NewBridge is contracted by AAA to provide this program to Dane  
County older adults.  
2. Volunteer Guardianship/Rep Payee Programs Annual Update  
NewBridge Case Manager Katie Brietzman updated members on these programs. The  
Volunteer Guardianship Program applies to Dane County residents’ age 60+ and helps  
those who have no one else serve as guardian over someone’s estate. Volunteer hours  
from 2020-2021 have risen slightly; however, there hasn’t been much of an increase in  
the number of volunteers due to the pandemic. Dane County funds only a portion of this  
program for those living independently.  
E. Reports to Committee  
1. Diversity Work Group  
AAA Manager Cheryl Batterman reported the AAA Board has three new members; one  
member identifies as LGBTQIA+ and was recruited by the Diversity Work Group. These  
new members will also need to serve on AAA Standing Committees so there will not be  
such an emergency need to fill openings. Diane Farsetta requested to be a member of  
the AAA Access Committee and the AAA Board will be voting on her appointment.  
Members of the work group are taking a step back and regrouping for continued efforts  
of recruiting POC community members.  
2. 2022-2024 Dane County Aging Plan  
Batterman went over the Aging Plan timeline and shared all of the progress to date. Final  
steps include approval of the draft goals by the AAA Board and a Public Hearing for input  
from the community for the complete draft plan.  
2022-2024 Dane County Aging Plan Timeline  
2021  
RPT-517  
Attachments: 2022-2024 Dane County Aging Plan Timeline 091421  
2022-2024 Dane County Aging Plan Goals  
2021  
RPT-520  
Attachments: 2022-2024 Dane County Aging Plan_Goals Strategies DRAFT  
Public Hearing Notice  
2021  
RPT-521  
Attachments: Public Hearing Notice_Half page  
3. Chair & Staff Reports  
Batterman reported this is an extremely busy time as AAA staff are facing pending  
deadlines to complete two large projects: POS contracts (which include final funding  
reports) and end of fiscal year SAMS data collection and reports. Work also continues on  
the Dane County Aging Plan, Case Management Survey, and responding to pandemic  
changes.  
Batterman reported County Executive Joe Parisi included all four 2022 AAA Budget  
Priorities in his 2022 budget proposal.  
Velasquez reported all three Area Agencies on Aging (AAA), GWAAR, Dane, and  
Milwaukee Counties, recently received confirmation the anticipated and budgeted 2020  
Title III-C1 carryover funds had lapsed back into the State’s General Fund on 6/30/21.  
Representatives from all three AAA’s met with Office on Aging staff on 9/20/21 to  
discuss this shortfall—how it happened, what could be done about it, and how could we  
ensure this doesn’t happen again. Dane County AAA lost $396,773, or to put it more  
frankly, older adults lost 37,116 meals that could have been purchased and reduced  
malnutrition in persons that need more than one meal per day. For a program that has  
been critically underfunded for years, every penny is needed. All three AAA’s followed the  
policy direction and language from the State to spend new federal funding first as State  
GPR matching funds would carryover and be available to cover the cost of meals through  
the end of 2021. Batterman and Velasquez met with AAA Board Chair Melissa Ratcliff  
and AAA Legislative/Advocacy Committee Chair Esther Olson on 9/22/21 to alert them of  
the situation. Fortunately due to an oversight by the State, a federal COVID payment  
(CCA-2 funds) of $198,000 had been received earlier this year but had not yet been spent  
as the State had not made the required annotations in the claiming system. The  
Legislative/Advocacy Committee met last week and discussed this topic. They voted to  
have AAA staff draft a letter for the AAA Board to approve at the Board’s meeting  
immediately following this committee meeting.  
F. Future Meeting Items and Dates  
Next Meeting: Monday, 1 November 2021, 2:00 pm via Zoom  
G. Public Comment on Items not on the Agenda  
Louisa Latimer, a DCDHS student intern, stated she is very impressed with the work AAA  
and NewBridge staff do to help older adults. Joy Schmidt, DCDHS Dementia Program  
Specialist, also thanked the AAA staff and committee for all their hard work.  
H. Such Other Business as Allowed by Law  
None.  
I. Adjournment  
A motion was made by MCGINNITY, seconded by DERR, that the meeting be  
adjourned at 3:02 pm. The motion carried by the following vote:  
6 - BROWN, DERR, HOCHKAMMER, LORENZ, MOHAN and MCGINNITY  
3 - BOUSTEAD, FLAD and LEIGH  
Ayes:  
Absent:  
Minutes respectfully submitted by Cindy Matulle, AAA Clerk III.