Dane County

Minutes - Final Unless Amended by

Committee

Arts and Cultural Affairs Commission

Consider:

Who benefits? Who is burdened?

Who does not have a voice at the table?

How can policymakers mitigate unintended consequences?

Wednesday, October 6, 2021

4:30 PM

See top of agenda for virtual meeting log in details

A. Call to Order

Call to order at 4:30 pm

Staff: Mark Fraire, Augusta Brulla

10 -

Present

JESSICA CAVAZOS, Supervisor YOGESH CHAWLA, AMNERIS CURET, MARY

KLEHR, MARCIA MIQUELON, LUIS MONTOTO, STEVEN MORGAN, KELLY

PARKS-SNIDER, RODERICK RITCHERSON, and TRACY WILLIAMS-MACLIN

B. Consideration of Minutes

[6.16.2021 DANE COUNTY ARTS AND CULTURAL AFFAIRS MINUTES]

2021

MIN-211

Attachments: 2021 MIN-211

A motion was made by Supervisor Chawla to approve the 06-16-2021 minutes,

seconded by Commissioner Cavazos. The motion carried by the following vote:

9 -

Ayes:

CAVAZOS, CHAWLA, CURET, KLEHR, MIQUELON, MORGAN, PARKS-SNIDER,

RITCHERSON and WILLIAMS-MACLIN

C. Action Items

1. Review recommendation/approve cycle 2 project grant award amounts

A motion was made by Vice-Chair Morgan to approve the overall Project grant

award distribution amount of $95,000, seconded by Commissioner Parks Snider.

The motion was carried by the following vote:

9 -

Ayes:

CAVAZOS, CHAWLA, CURET, KLEHR, MIQUELON, MORGAN, PARKS-SNIDER,

RITCHERSON and WILLIAMS-MACLIN

2. Review recommendations/approve cycle 2 capital grant award amount

A motion was made by Commissioner Klehr to approve the Capital grant

distribution amount of $5,000, seconded by Vice-Chair Morgan. The motion was

carried by the following vote:

9 -

Ayes:

CAVAZOS, CHAWLA, CURET, KLEHR, MIQUELON, MORGAN, PARKS-SNIDER,

RITCHERSON and WILLIAMS-MACLIN

3. Discuss/approve remaining Blockstein Funds distribution

A motion was made to approve distribution of the remaining Blockstein funds

totaling $3,295 by Commissioner Williams, seconded by Supervisor Chawla.The

motion was carried by the following vote:

9 -

Ayes:

CAVAZOS, CHAWLA, CURET, KLEHR, MIQUELON, MORGAN, PARKS-SNIDER,

RITCHERSON and WILLIAMS-MACLIN

4. Discuss Blockstein distribution timeline

3 – 5 top applicants of 14 total applicants will be presented to receive the remaining

$3,295 Blockstein funds

A motion was made to delay Blockstein fund allocation and distribution until the

November 2021 commission meeting by Supervisor Chawla, seconded by

Commissioner Cavazos. The motion was carried by the following voice vote:

9 -

Ayes:

CAVAZOS, CHAWLA, CURET, KLEHR, MIQUELON, MORGAN, PARKS-SNIDER,

RITCHERSON and WILLIAMS-MACLIN

5. Review and approve distribution of 2021 Cycle 2 Project awards

Grant review process:

- Panelists were recruited by Director Fraire

- Commission trusts the judgment of the review panelists, ratifies scores of panelists,

and approves fund allocation

- The current method of allocating award percentages based on review panel scores will

be examined, discussed and revised by Commissioner Curet, Commissioner Klehr, and

Vice-Chair Morgan for implementation in the allocation of future Dane Arts cycle awards

starting in 2022

2021 Cycle 2 Awards

- Director Fraire provided suggested award percentage allocations, to be adjusted and

approved of by the Commission

- Commissioners adjusted the award percentages in a distribution pattern they felt was

logical, equitable, and represented the decision of the grant review panelists

-- Award percentages ranged from 30% - 60% of grant requests, funding 43 organizations

-- The 6 lowest scoring applications did not receive funding

A motion was made to approve the Dane Arts 2021 Cycle 2 award distribution of

$94,985 by Commissioner Miquelon, seconded by Commissioner Williams. The

motion was carried by the following vote:

9 -

Ayes:

CAVAZOS, CHAWLA, CURET, KLEHR, MIQUELON, MORGAN, PARKS-SNIDER,

RITCHERSON and WILLIAMS-MACLIN

6. Review and approve distribution of 2021 Cycle 2 Capital Grant awards

- 4 applications were received

- 3 applications were selected to receive the full amount of requested funding totaling

$4,811

- Capital and Short Order grant funds will be awarded from an additional Dane Arts

funding source and will not affect the $95,000 distribution limit on Project grants

- Director Fraire will reach out to the unfunded organization to assist in improving their

proposal for the next application cycle

A motion was made to award Capital Grant applications 22922, 22889, and 22871

the full request amount, totaling $4,811 by Commissioner Klehr, Seconded by

Commissioner Cavazos. The motion was carried by the following vote:

9 -

Ayes:

CAVAZOS, CHAWLA, CURET, KLEHR, MIQUELON, MORGAN, PARKS-SNIDER,

RITCHERSON and WILLIAMS-MACLIN

D. Future Meeting Items and Dates

Next commission meeting date is November 17, 2021, 5:15 pm

Items include:

- 2022 Cycle 2 grant recap

- Pending resolution

- Vacant commissioner seat

- DANG! 2 Report

- Commission Parliamentarian position

E. Public Comment on Items not on the Agenda

G. Adjourn

Meeting adjourned at 5:36 pm

A motion was made by Commissioner Cavazos to adjourn.

Minutes respectfully submitted by Augusta Brulla pending Commissioner approval.