C. Action Items
1. Update: Tree Board vacancy recommendations to Dane County Executive –Ritt will
check with Exec’s office as there has been no word. Post-meeting note: The Exec’s
office has contacted the candidates as of 1-19-22 to tell them that appointment will occur
over the next six weeks.
2. Discuss work groups and how meetings should be held under current rules
Discussion: The new work group structure is based on a newer interpretation of open
meeting law. The resolution language to create the Tree Board work groups needs
approval by the full County Board. Rules include that there must not be a quorum of full
committee membership number in any of the work groups, the Chair appoints members
to each work group. Unsure if non-Tree Board members with an outside or ‘citizen’ status
are allowed. All work group meetings need to be posted, have an agenda, generate
minutes and be staffed (whether that is formal staff, such as Johnson, Extension support
staff or a Tree Board member acting in that capacity is not yet known). One member will
be chair of each work group, work with Johnson to get agenda, minutes, posting, etc.
Extension is creating a template for work group meetings. Work Groups to decide when
they meet re a regular schedule. Have to use Extension’s County Zoom account for office
so can’t have two meetings at same time. All Tree Board members will need to be on at
least one work group. Resolution will include the following descriptions of the work
groups:
a. Tree Board Outreach work group to consist of up to 4 members to address
educational outreach to the public including but not limited to the creation and
maintenance of the Tree Board website, a social media presence, PSAs, and
presentations to the public regarding tree issues.
b. Tree Board Events work group to consist of up to 3 members to address Tree
Board events including but not limited to the annual Arbor Day event and public
recognition awards.
c. Tree Board Policy work group to consist of up to 4 members to address policy work
focused on forestry and other tree issues.
Re Outreach Work Group: Johnson and Ritt will follow up with Dane County IT to see if
people other than staff members can have access with the new website. Post meeting
note: Dane County IT responded that the Chair can allow non-staff members to have
training and access.
3. Approve PSA spending for winter radio ads HELMINIAK MOTIONS to spend rest of
2021 budget on PSAs regarding deicing salts WYATT seconds. MOTION PASSES with
voice vote.
A motion was made by HELMINIAK, seconded by WYATT, that the rest of 2021
budget be spent on PSAs regarding deicing salts be approved. The motion
carried unanimously 5-0.
4. Decide on alternate meeting dates for October, November and December 2022:
Decision Oct 25, Nov 22, no Dec meeting
D. Presentations
