Dane County  
Minutes - Final Unless Amended by  
Committee  
Area Agency on Aging - Nutrition / Wellness Committee  
Consider:  
Who benefits? Who is burdened?  
Who does not have a voice at the table?  
How can policymakers mitigate unintended consequences?  
Wednesday, June 8, 2022  
11:30 AM  
via Zoom  
The Wednesday June 8, 2022 AAA Nutrition/Wellness Committee meeting is being held virtually. The  
public can access the meeting with the Zoom application or by telephone.  
To join the meeting in Zoom, click the following link (after you fill out the form, the meeting link and  
access information will be emailed to you):  
This link will be active until the end of the meeting.  
To join the meeting by phone, dial-in using one of the following three phone numbers:  
1-833-548-0276  
1-833-548-0282  
1-888-788-0099  
When prompted, enter the following Webinar ID: 929 3084 3376  
If you want to submit a written comment for this meeting, or send handouts for committee members,  
please send them to MATULLE.CINDY@COUNTYOFDANE.COM. In the subject line please state: Written  
Comment for this meeting or Handouts for this meeting. Please include the name of the meeting and  
date.  
PROCESS TO PROVIDE PUBLIC COMMENT: ANY MEMBERS OF THE PUBLIC WISHING TO REGISTER TO  
SPEAK ON/SUPPORT/OPPOSE AN AGENDA ITEM MUST REGISTER USING THE LINK ABOVE (even if you  
plan to attend using your phone).  
Registrations to provide public comment will be accepted until 30 minutes prior to the beginning of the  
meeting.  
Staff & Guests Present: Shannon Gabriel, Cindy Matulle, and Angela Velasquez.  
A. Call To Order  
Committee members introduced themselves to new Committee member Linda Fuller.  
Chair Clausius called the meeting to order at 11:32 am.  
6 -  
Present  
Absent  
RACHEL BRICKNER, BILL CLAUSIUS, THOM RUX, JORDYN CRANE, JULES  
LEE, and LINDA FULLER  
1 - THERESA SANDERS  
B. Consideration of Minutes  
April 6, 2022 Minutes  
A motion was made by BRICKNER, seconded by FULLER, that the minutes be  
approved. The motion carried by the following vote:  
6 - BRICKNER, CLAUSIUS, RUX, CRANE, LEE and FULLER  
1 - SANDERS  
Ayes:  
Absent:  
C. Action Items  
1. Romnes Apartments Meal Site Relocation Exploration  
AAA Aging Program Specialist Angela Velasquez shared some history on meal sites  
based in older adult residential living complexes. Changes made it so apartment  
buildings were not exclusive to older adults but to anyone with disabilities. Laws were  
updated to allow meals to continue to be served as long as 51% of those in the meal site  
program were Older Adults. This is the reason Romnes is the last residential meal site.  
There is a concern with continuing to sustain the high level of meals served at both meal  
sites and HDM that serving meals for those under 60 years of age could take meals away  
from Older Adults.  
NewBridge came to Angela to discuss possibly moving this meal site for several  
reasons. First the building is now locked and needs a code to enter. Once inside you  
need to find where the meal is being served. This has limited the access to the meal  
site for only residents who live at Romnes. Older Adults from other locations do not have  
access to the meal which is a violation of Federal laws to not prohibit access to meals.  
Second concern is that the AAA meal sites are offered to older adults over the age of  
60+. NewBridge would like to move the Romnes meal site to the Girl’s & Boy’s Club that  
is a few blocks away. This will allow more access to the older adults in the area to  
receive meals.  
A motion was made by RUX, seconded by BRICKNER, to approve NewBridge  
exploring new meal site to replace Romnes location. The motion carried by  
the following vote:  
6 - BRICKNER, CLAUSIUS, RUX, CRANE, LEE and FULLER  
1 - SANDERS  
Ayes:  
Absent:  
2. Suggested Minimum Donation Level Increase  
VELASQUEZ reported it has been a few years since looking at the meal site donation  
amount and whether to increase it. Currently the minimum requested donation is $4. We  
do not meet that at any meal site. Some are zero but most average $2.00. Food and  
site cost have gone up where we pay between $7.24-$10.54 per meal. Most of the meals  
total cost is between $14-$22 but we only pay half of the amount. For the new program  
year starting October 1, 2022 there are a couple of options we could do. Increase meal  
donation across the board to $5 a meals or leave it at $4 for Senior sites and make any  
restaurants $5.  
Discussion with committee members to discuss options and what we can do to continue  
the meal program.  
A motion was made by RUX, seconded by CLAUSIUS, to approve an increase  
in the meal site donation to $4.50 across the board for all sites. The motion  
carried by the following vote:  
6 - BRICKNER, CLAUSIUS, RUX, CRANE, LEE and FULLER  
1 - SANDERS  
Ayes:  
Absent:  
D. Presentations  
1. Home Delivered Meal Waitlist Prioritization Draft Policy & Discussion  
HDM Prioritization  
VELASQUEZ shared with committee members a draft policy that all AAA’s are creating  
in the event there is a need to create a waiting list for meals. State asked for a waiting  
list policy to be created in the event that funding is not able to sustain the huge increase  
in HDM and meal sites. VELASQUEZ went over the policy questions and determining  
factors on how older adults would be placed on the waitlist. Looking at a sub-committee  
to look for funding needs or ideas for the wait list and what each sub group needs.  
E. Reports to Committee  
1. Meal Site Status Update  
VELASQUEZ reported all meal sites are open. Hy-Vee East closed without notice both  
Fitchburg and West are still open sites. Hy-Vee will no longer be serving breakfast  
meals. Committee members were reminded to visit meal sites and do an evaluation on  
the site so we have feedback of what is going on.  
2. Dietitian Program Update  
AAA Registered Dietitian/Healthy Aging Coordinator Shannon Gabriel shared the work  
she has been doing since the last meeting. Nutrition Counseling: To date, I’ve worked  
with 31 patients for a total of 48 counseling hours. These are all zoom or home visits.  
75% home visit, 25% Zoom. Recent reasons for a referral for counseling over the past  
two months include: Prediabetes, uncontrolled diabetes w/ fatigue and repeated ER  
visits, (2) newly diagnosed diabetes, Parkinson’s medications causing chronic  
constipation, recent hospitalization/weakness/weight loss/2G sodium diet, CKD/Kidney  
Cancer/Fluid accumulation.  
Senior Farmers’ Market Voucher Program – households receive $25 to spend on WI  
grown fruits, vegetables, and herbs. Eligibility for this program is age 60+, Dane County  
resident, and have to be at or below 185% of the federal poverty level. We (AAA Clerk,  
Cindy and I) started off with 695 vouchers and just 1 week into the program, have  
distributed 475 sets so far! There’s 220 sets left to distribute and I have no doubt that  
we’ll be able to do this since we’ve mailed 845 applications so far. (Last year we had to  
shred 156 sets of vouchers that were unused due to low interest/COVID).  
On the back end of the farmers’ market program, remember I mentioned during the last  
meeting that we had some areas of Dane County without any approved farmers’ markets  
that accept these vouchers. This still remains to be the case in Waunakee. After several  
requests, there’s been no interest there – sad because there’s one farmers’ market in  
Waunakee that’s nice and close for many seniors. I plan to keep working on that.  
Another missing area was Hilldale and I contacted that market to get them signed up and  
they’re now an approved market. Another area was Oregon and in addition to the weekly  
Tuesday afternoon farm market, which was already happening, Eugster’s Farm Market in  
Stoughton – is an option. This is a great addition as they are a destination for many  
people and are open daily 10-5pm.  
Hy-Vee East Washington – They are no longer a senior dining site, as of early May. The  
other two locations – Whitney Way and Fitchburg Hy-Vee still continue to be dining sites.  
One major change that occurred due to Hy-Vee Corporate laying off many employees and  
making many changes – their restaurants are no longer full-service, except for when  
senior nutrition is there on Wednesdays. This change made us discontinue offering  
breakfast, since they typically wouldn’t have these foods already prepped and waiting in  
their hot bar. We are now open 11-1/1:30 and offering 4 lunch options to choose from.  
Breakfast – I have a team of people – Taher Catering/Waunakee, Colonial Club,  
DeForest Senior Center, and SSM Health – that are helping to develop a breakfast pilot.  
This pilot helps us tackle one of the aging plan goals that focuses on improving a meal  
recipient’s malnourished status. We’ll do this by offering 5 cold breakfasts and protein  
drinks each week paired with nutrition counseling.  
Malnutrition risk can be reduced by increasing protein and caloric intake in the diet. Two  
Senior Nutrition Program meals will provide the state minimum requirement of 1350  
calories and 38 grams of protein. Dane County nutrient analsysis indicates our two meals  
and a protein drink will provide above the state minimum at an average of 1546 calories  
and 66 grams of protein. The Dietary Guidelines for Americans states that sedentary  
adults age 61+ need approximately 1600-2000 calories and a minimum of 40-50 grams of  
protein per day. It’s recommended to have higher intakes of protein when malnourished,  
to improve strength and prevent muscle loss.  
To be eligible to participate in pilot (aiming for 50 adults):  
*
*
Already receiving 5 HDMs (lunches)  
MST = At Risk (2 or more) (1 - have you recently lost weight without trying? 2 – have  
you been eating poorly because of a decrease apetite?) 14+lb wt loss OR 2+lb wt loss &  
poor appetite = at risk.  
*
*
*
8+ Determine Score  
If possible, Food Insecure – but not required.  
Not lactose intolerant or dairy sensitive. Must be willing and able to drink the milk  
and protein drink provided.  
Must be following a standard diet. (This eating plan would not be ideal for clients  
needing a diet for diabetes or chronic kidney disease.)  
Must be able to, or have assistance available to, prepare instant oatmeals/cream of  
wheat packets.  
*
*
*
Must agree to 3 (15 minute minimum to 60 min) nutrition counseling sessions with  
Dietitian. (Zoom, phone, or in-person) Beginning, middle, and end of program.  
We are planning to start this pilot in September and will run for 6 months.  
3. Healthy Aging Program Update  
GABRIEL hasn’t had to cancel any Healthy Aging classes lately due to low attendance.  
Everyone seems to like that we’re offering classes by telephone, zoom, and in-person.  
Gabriel wrapped up a phone based Stand Up and Move More class, a Mind Over Matter,  
Healthy Bladder, Healthy Bowels class just started in Oregon – it was full and even has a  
waitlist.  
We were previously dealing with canceling many classes and then having our instructor’s  
certifications lapse, but that hasn’t been an issue lately.  
4. Chair & Staff Updates  
None.  
F. Future Meeting Items and Dates  
Next Meeting: Wednesday, September 7, 2022 at 11:30 am via Zoom.  
G. Public Comment on Items not on the Agenda  
None.  
H. Such Other Business as Allowed by Law  
None.  
I. Adjournment  
Chair CLAUSIUS adjourned the meeting at 1:00 pm.  
Minutes respectfully submitted by Cindy Matulle, AAA Clerk III.